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               Records Management Policy

The purpose of the St. Ambrose University Records Management Policy is to promote the efficient management of the University’s records.  The University’s records include virtually all of the documents (print and electronic) produced by its employees, faculty, staff, trustees, attorneys, agents, and in some cases, students.  These records comprise our institutional memory by:

     * Documenting our management decisions
     * Providing historical references
     * Enhancing our institution’s operational efficiencies
     * Providing litigation support

The Records Policy is designed to help you make records management a part of your regular office routine.  By understanding the final disposition of your records, you can manage what should and should not remain in your office more easily.  The policy indicates what records to keep, how long to keep them, and how to dispose of them.  Disposition can be by shredding, recycling, or transmittal to the Archives as noted on the Records Management Schedule.  Click on the links below for additional information.


Records Management Schedule Definition
            Records Custodian
            Vital Records


            Records Management Schedule - alphabetical by type of record
            Individual Department Records Inventory - alphabetical by department
(not complete)


            Records Transmittal to Archives Form
            Request for Archives Research Assistance Form
            Bulk Disposition/Shred Request Form
            Request for Change to Records Management Schedule


           Preparing Boxes for Archives
           Shred/Disposal Dates and Bin Locations
           Adding To or Changing Records Management Schedule


            Presidential Initiative

Contact Information

            Please contact the following if you have questions or comments:

Records Management Officer

University Archivist

Mary Heinzman, Interim

Heather Lovewell

(563)  333-6241

(563) 333-4214







Last modified

June 10, 2010

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