Records Management Policy
Authorization:
This Records Management Policy & Schedule was reviewed by the SAU Cabinet at the June 17, 2009 meeting and approved unanimously. The Cabinet affirmed the initiative of the University to comply with Federal regulations and encourages the faculty & staff to maintain the program by efficiently developing procedures for preserving and processing their records.
Presidential Initiative:
Interim Vice-President of Academic Affairs Paul Koch sent the following message to the campus:
“As you know, it is important in this day and age when records have proliferated, both in paper and electronically, to have clear policies and procedures for dealing with university records. We are fortunate that our Library Director Mary Heinzman and our Archivist and Curator Heather Lovewell began a conversation among people from several campus offices last year about the need to develop a policy regarding the management of our records. Federal guidelines also now recognize the development of such policies as a best practice.
In response to the need for a Records Management Policy, I am pleased to announce that the following people have been appointed by President Lescinski to a Committee whose mission it is to develop a policy on records management (including storage, retention, and destruction) by the end of the current fiscal year.
Others will be asked for input as needed.
Committee members include: Terri Beutel, Julie Haack, Mary Heinzman
(Convener), Tom Holst, Paul Koch, Irene Kremer, Heather Lovewell,
Michelle Voelkers, Dan Zeimet.
As you can imagine, this is going to be quite a task, beginning with an
inventory of the records that are developed and maintained at St.
Ambrose (already in progress). I am asking for your cooperation with
this endeavor when you are asked by members of the Committee to provide
input and assist with the process. Please do not hesitate to contact a
member of the Committee if you have any questions.”