Preparing Boxes for Archives or Other Storage
Physically Preparing and Packing Records
Complete the Records Transmittal Form. Attach form to lid of box and transport to the Archives.
Adding To or Changing the Records Management Schedule
If a change needs to be made to the Records Management Schedule, complete the Request for Change to Records Schedule Form, have it approved by the appropriate Vice President, and then submit it to the Records Management Officer. The Records Management Officer will obtain approval of legal counsel if needed and then update the schedule on the website.
Changes to the Records Management Schedule may be requested because Federal guidelines have changed, the department no longer keeps certain records, new records are required, etc.
Shred/Disposal Dates and Bin Locations:
If you have small amounts of shredding to be done, you may put documents to be shredded in the locked bins located around campus. Iron Mountain (or other company) will be on campus on the dates listed below to shred everything in the bins.
(Insert a list of all dates for a full year that Iron Mountain or other disposal company will be on campus to do shredding and disposal of documents.)
(Insert a list of the locations of the bins provided by the disposal company).
If you have a large amount of shredding to do all at one time, you can request a special shredding/pickup day by completing the Special Bulk Disposition/Shred Request Form and submitting it to the Records Management Officer. The Records Management Officer will work with you and the disposal company to set up a time appropriate for your needs.