OKEEFE LIBRARY
ANNUAL REPORT
1997-1998
OVERVIEW *
DIRECTORS REPORT *
REFERENCE SERVICES *
CATALOGING *
MEDIA SERVICES *
1997-1998 OKEEFE LIBRARY STAFF *
STAFF DEVELOPMENT *
Kathy Byers *
Marylaine Block *
Nanette Miller *
Sue Baumbach *
Harold Krubsack *
Jennifer Davis *
Nancy Johnson-Van Hecke *
Eliza Gillies *
Susan Green *
Connie Schroeder *
The 1997-1998 academic year was filled with activity and change in OKeefe Library. It was a transitional year. John H. Pollitz completed his first year as library director, following the leadership of Corinne Potter who had been director for twenty years. This was the second year in the new building. The initial excitement of opening the new building transformed into a coordinated effort to develop a library program that will live up to the expectations of the campus.
Some of the highlights of this year were:
The OKeefe library staff was busy learning to work together this year. We enhanced existing services and introduced new services and products. As students, faculty, and staff became more accustomed to the new library building, we worked on ways to make the library part of everyones lives. We were fortunate to be able to receive $2,420 in direct donations to the library, which increased our materials budget. This enabled us to purchase additional material beyond our planned expenditures. Through a state program designed to encourage interlibrary cooperation, we were reimbursed $1632 for the interlibrary loans we supplied to other Iowa libraries. The State money, along with the fines we collect, is added to the Universitys general fund.
During the fall semester of FY98 we activated more network connections on the third floor of the library. Now we have active network connections in all of the group study rooms and all of the study carrels along the south wall. In the lower level, we activated the network connections in all the individual study rooms.
In March we completed a grant application to the Iowa State Historical Society. We requested $1770 to engage a consultant to evaluate the current state of our Special Collection area and offer advice on future directions. The results of that application have not yet been announced.
In May the library hosted a ceremony that dedicated a time capsule donated by George and Katie Kanzaki. The time capsule, which will be buried and opened in 100 years, was filled with student and staff writings as well as memorabilia from our era.
In April the library sponsored a PBS teleconference, "Am I a Crook?" attended by OKeefe Library staff, University faculty and staff, and local Quad City Librarians. Some faculty members who werent able to attend the broadcast were able to watch a videotape of the event. In the coming year we hope to continue the discussion of copyright initiated by this event.
One of this years goals was to take the first steps towards developing a more active involvement by librarians in the development of our various collections. The first step toward this was taken when we closed the library for one day in January to take a complete inventory of the physical collection. It was felt that this would be a good year to look at the statistics we had reported in the past, check their accuracy, and move forward from an established baseline. Kathy Byers took the lead in organizing the day by designing the means of counting material and reporting our findings. We found that we did not really have as many titles and volumes as we previously thought. We are now confident of the gross numbers representing our collection.
The next step is to look at the collection in a more qualitative rather than quantitative manner. To do this we are developing ongoing collection development duties for each librarian. They are all assigned subject areas within the collection that are based on our various academic departments. The librarians will work closely with faculty members in each area of responsibility to help faculty identify the resources our students need. To this end in FY98 we allocated funds to each librarian for purchases that will enhance academic department purchases in each subject area. Many of these selections come from the various "best of" lists that librarians carefully watch.
The reference librarians made a concerted effort to teach information literacy concepts to more students last year through workbooks and classroom sessions. We had a dramatic increase in the number of faculty who brought their classes to the library for a presentation by librarians. The previous year librarians taught 19 information literacy classes; this year they taught 44. Many of these classes were presented to students in higher level courses and were discipline specific. As part of the effort to improve library service to our off-campus students, we taught one session over the ICN to a group of Special Education graduate students. We hope to continue and expand information literacy classes to off campus students during the coming year.
Use of electronic databases expanded greatly in FY98. We added five new subscriptions this year. All had fulltext articles as a component. Expanded Academic Index ASAP covers general information; Business ASAP focuses on business information; Newsbank includes articles from regional newspapers; College Catalogs online replaces our little-used collection of catalogs on microfilm. At the end of the academic year we were able to acquire access to Lexis-Nexis at a very favorable discount through a nationally organized consortial buy. Lexis-Nexis contains a range of fulltext databases that covers news, medicine, business and legal information. It promises to greatly expand our students access to valuable information.
Through our consortial relationship
with local Illinois libraries, we have continued to benefit from free access
to a selection of 18 FirstSearch databases that are subsidized by the Illinois
State Library. Additionally, through our librarys separate subscription
to FirstSearch, we access over 40 more databases. We pay $.60 per search
for any searching and $3.00 to print fulltext articles in these databases.
Both offerings represent a valuable resource for our students. As shown
in the three-year history graph, we have seen tremendous growth in the
use of the FirstSearch databases. As we collect data on the use of our
other databases we will be able to present information regarding use of
the other services we subscribe to.
Use of fulltext databases
promises to have a major impact on campus. During the coming year we hope
to work with Campus Computing to secure the means of allowing all students,
on campus and off, access to all electronic library resources. Currently
only the FirstSearch databases offer access from off campus. Our other
databases limit access by IP address. This effectively limits use of those
databases to on campus computers and students who dial into the campus
system.
During the year we found that Business ASAP was not getting the use we expected. Students found searching in this database to be confusing and the search interface too complicated. This summer we arranged to change vendors for this product. The new search interface is the same as Expanded Academic Index ASAP and is much easier to use.
The library requirement workbook continues to be a practical way to
introduce a large number of students to the research process. According
to the vast majority of evaluations, students found the workbook useful.
During the past year we made a particular effort to inform transfer students
of the Universitys library requirement.
1. By taking one topic and following it through the various kinds of
resources in the library, and by giving you a model of this method to take
with you, we tried to show you a research strategy that you can apply to
your own future projects.
2. We wanted to show you different ways to find terms to search with,
using an encyclopedia article, the Subject Headings List, and the subject
headings on the cataloging records in QuadLINC and Academic Index. Did
you find this useful?
3. We wanted to show you how to find information in every form it comes
in: books, periodical articles, and Internet sources. Did you find this
useful?
4. We wanted to show you strategies for finding what you want when a
subject search fails, whether youre in QuadLINC, periodical indexes, or
the Internet. Did you find this useful?
5. We wanted to show you how to find information on the Internet using
subject indexes (Where the Wild Things Are) or search engines, and how
to evaluate what you find. Did you find this useful?
| 1997/98 | Workbook evaluation table | ||||||
| Rank |
|
|
|
|
|
||
|
|
327
|
336
|
350
|
335
|
337
|
||
|
|
111
|
92
|
94
|
107
|
98
|
||
|
|
19
|
22
|
13
|
14
|
19
|
||
|
|
1
|
2
|
0
|
2
|
2
|
||
|
|
1
|
2
|
2
|
1
|
2
|
||
In January we began counting
reference desk activity and reference questions by type. The results, though
not surprising, were useful in tracking our reference patterns. Our busiest
times are during weekdays with Mondays and Thursdays showing the most activity.
We also tracked the types
of questions our students are asking librarians. The greatest single area
where librarians helped students was in what we considered "brief reference
questions". It is interesting to note that when the two areas of computer
assistance are combined they represent a large proportion of the duties
of reference librarians.
In May we came face to face with the issues of copyright, licensing, and the Internet. We received a letter from Sony Entertainment demanding that we cease using the title "Where the Wild Things Are" for the website Marylaine Block had created to organize the Internet for our students. Evidently they had secured exclusive licensing rights to that title in order to market products related to the Maurice Sendak book of the same name. From that point on, Marylaines valuable resource has been called "Best Information on the Net" (BIOTN). This resource has been used extensively by our students as well as others around the world. SAU faculty often refer their students to the site as the starting point for any Internet research. Not surprisingly, the "Hot Topics" pages get the most usage. Of those the gun control and death penalty pages saw the most use.
One of the real strengths
of BIOTN is that its structure is based on University majors. Looking at
the statistics broken down by majors yields some interesting results. This
chart looks at usage of the 12 most popular of the 60 webpages designed
to support our majors. Not surprisingly, the religion page, dedicated to
Catholicism on the Internet, shows the most use. The next two high-use
majors are more puzzling. History often is not seen as a highly technological
pursuit yet it returns the second highest use numbers. The mathematics
page, not a high research area in the traditional library sense, is the
third most used area. Finally, the art page also shows high usage, another
area traditionally not highly technological. When looking at this chart
in light of the number of students represented in these majors, one cant
help but speculate on the use of BIOTN pages by others on the Internet.
Certainly the Catholic and math pages statistics would indicate an impact
beyond the campus. We will continue to track BIOTN usage to follow its
impact on campus and off.
Because of a generous increase
in the library book budget we were able to increase the number of titles
purchased this year by 63%.
During the second semester the Library professional staff began making Collection Development decisions and ordering books to enhance specific areas of the collection. Each professional was responsible for a number of specific disciplines and ordered books accordingly. Over 500 new books were added this year because of the Collection Development effort.
During FY98 we made video purchasing more efficient by having all the orders go to Harold Krubsack, the Head of Media Services. We increased our purchases of media and videos by 77%. As a result of requests made by the Music Department we began to purchase music Compact Discs that support their curriculum. We started out small but plan to build our collection as budget allocations allow.
There has been a noticeable drop in our purchases of microfiche. This was a result of transferring our subscription to NewsBank, a regional newspaper index with fulltext, from microfiche to World Wide Web access. We hope that this change to a more useable format will result in more use of NewsBank.
A new addition to the Library
this year was the McNaughton Collection. It is an assortment of leased
"Leisure Reading" books available for members of the St. Ambrose University
community. Currently there are 146 titles in this collection featuring
a number of different genres and many popular, best-selling authors. This
collection proved popular and well received. Within the first week of circulation
we had two people from the Housekeeping Department sign up for staff library
cards. Preliminary use patterns indicate that the students are using the
collection. Note the significant drop in circulation in April when studying
and research needs are more pressing. Plans are to continue the collection,
increasing the numbers of books available, and striving to maintain a core
of best sellers for the enjoyment of our campus community.
| BOOKS, NEW | |||||||
|
|
|
|
|
|
|||
| Titles |
1,758
|
1,502
|
1,861
|
2,370
|
3,043
|
28%
|
|
| Volumes |
1,842
|
1,576
|
2,032
|
2,481
|
3,301
|
33%
|
|
| Books, Gift: | |||||||
| Titles |
227
|
266
|
98
|
454
|
503
|
11%
|
|
| Volumes |
260
|
279
|
128
|
486
|
520
|
7%
|
|
| BOOKS, RECLASS | |||||||
| DEWEY* | |||||||
| Titles |
4,101
|
2,884
|
2,966
|
0
|
0
|
|
|
| Volumes |
4,480
|
3,354
|
3,635
|
0
|
0
|
|
|
| OTHER | |||||||
| Titles |
118
|
14
|
32
|
21
|
24
|
14%
|
|
| Volumes |
142
|
142
|
53
|
21
|
24
|
14%
|
|
| TOTAL BOOKS | |||||||
| Titles |
4,446
|
3,291
|
3,096
|
2,845
|
3,570
|
25%
|
|
| Volumes |
4,882
|
3,775
|
3,819
|
2,988
|
3,845
|
29%
|
|
|
*Retroconversion of Dewey's to LC was completed
December 1995.
|
|||||||
As the above chart indicates,
we cataloged the greatest number of books to the social sciences area (H
classification) of the collection. Another area where there has been significant
change is in the English and American literature areas (PS-PZ classifications).
Finally, we also added more titles than past years in the areas of science
and medicine (Q and R classifications) saw some growth. This data reflects
the areas of the curriculum that have been targeted because of new programs
and strong interest by the faculty.
Because we added more material to our media and videorecording collection,
our time spent cataloging this material also increased dramatically. As
more faculty use this format to support their teaching, we expect to continue
increases in this area. We received a smaller number of media gifts FY98.
This is not a concern as our media needs are better served through well-considered
purchases of up-to-date resources.
|
|
|||||||
|
|
|||||||
|
93/94
|
94/95
|
95/96
|
96/97
|
97/98
|
|
||
| MEDIA, NEW | |||||||
| Titles |
120
|
118
|
188
|
92
|
218
|
37%
|
|
| Volumes |
202
|
168
|
221
|
158
|
346
|
119%
|
|
| MEDIA, GIFT | |||||||
| Titles |
9
|
0
|
4
|
32
|
2
|
-94%
|
|
| Volumes |
9
|
0
|
4
|
50
|
4
|
-92%
|
|
| MEDIA, RECLASS | |||||||
| Titles |
1
|
0
|
0
|
0
|
0
|
|
|
| Volumes |
1
|
0
|
0
|
0
|
0
|
|
|
| TOTAL MEDIA | |||||||
| Titles |
130
|
118
|
192
|
124
|
220
|
77%
|
|
| Volumes |
212
|
168
|
225
|
208
|
350
|
68%
|
|
The cataloging department undertook a major project this spring to create records on OCLC for all of our periodical holdings. To date, our holdings have not been entered in the national database. By creating accurate records we will accomplish a number of results. Foremost, whenever our students pull up a record for a journal article in FirstSearch, they will see whether or not we own the journal. This should help students make decisions regarding which articles to use in their research. Another benefit of listing our holdings is that we will be able to better share our resources with other libraries.
It is useful at this point to note some of the patterns reflected in
our cataloging statistics. We have seen the most significant addition of
material to our collection during the past two fiscal years.
In FY98, Carol Anne Chouteau and Jennifer Davis worked together to develop a means of checking out reserve materials on the QuadLINC system. This will give us a better means of tracking material on reserve. We are now sending faculty members information about which reserve readings circulated and which didnt during a given semester. With this information teachers can make informed decisions regarding future assignments.
During FY 1998 the library
purchased 2 laptop computers and 5 portable compact disc players for use
within the library. The laptops have been used for group projects in the
Group Study Rooms and as relief for our word processing computers during
busiest times.
Circulation of our material continues a steady rise. Student use of material increased this year by 74% and faculty use increased 65%. We continue to serve the community well. Circulation to members of other libraries in the Quad Cities increased 11%.
Reserve item circulation shows a decline that reflects a change in procedures
more than a change in usage. Past numbers were built on estimates of use
rather than a direct checkout on our system. We also have changed processing
of reserves to a method that allows us to get reserve material ready for
checkout faster but it means that circulation counts are of packets of
readings rather than individual articles. This all causes circulation numbers
to drop. As we develop our electronic reserves system in FY99 we may see
further drops in circulation statistics.
| CIRCULATION | |||||||
|
|
|||||||
|
|
|
|
|
|
|
||
| Books & Media | |||||||
|
By Students
|
4,666
|
6,868
|
5,166
|
5,506
|
9,601
|
74.37%
|
|
|
By Faculty
|
1,582
|
1,569
|
1,322
|
2,075
|
3,413
|
64.48%
|
|
|
Of Reserve items--by all
|
3,145
|
4,748
|
4,402
|
5,061
|
2,634
|
-47.95%
|
|
|
Reciprocal (by Quad-City Community)
|
2,814
|
2,947
|
2,858
|
3,760
|
4,235
|
12.63%
|
|
|
Books & Media-by all patrons
|
12,207
|
16,132
|
13,748
|
16,402
|
|
5.16%
|
|
Periodical use within the library showed growth this year. Last years dip is more a result of getting a more accurate count than a drop in use. Statistics from the past two-years are more reliable than from previous years.
Figures on library attendance have never been very accurate and this year is no different. Our figures show a drop in attendance but we also know that there were two times this year when the counter was out of commission due to a power failure that set our counter back to zero. We are changing some of our procedures so that we will recognize these problems sooner, thus getting more reliable figures.
In May, David Buffington resigned his position as night circulation supervisor to pursue a retail opportunity in Des Moines. Sue Baumbach was hired to fill that vacancy and began working in her new role June 15, 1998.
Interlibrary loan experienced
significant growth last year. We expect that to happen every year for the
conceivable future. Our overall total interlibrary loan activity increased
49%. We borrowed 924 items for our faculty representing a 75% increase.
This can be attributed to two factors. We have a large number of faculty
pursuing doctoral degrees. In recognition of this the library no longer
imposed limits on the number of interlibrary loans we process for faculty.
One very interesting change that we experienced this year was a drop in
material borrowed for students. These numbers were down 8%. It is possible
that the addition of fulltext databases accessed over the Internet have
lessened our need to go to other libraries for material we do not own.
We will continue to watch these statistics carefully and compare them to
usage of fulltext databases. If this is indeed a case where the Internet
and fulltext databases become the primary source for our students research,
the challenge is to help them acquire the skills to evaluate their sources
and not just accept that which is most readily available.
| INTERLIBRARY LOAN 97/98 | ||||||||||||||
|
|
||||||||||||||
|
93-94
|
94-95
|
95-96
|
96-97
|
97-98
|
|
|||||||||
|
For Students
|
376
|
548
|
572
|
1050
|
962
|
|
||||||||
|
For Faculty
|
237
|
340
|
356
|
527
|
924
|
|
||||||||
|
Total Borrowed
|
613
|
888
|
928
|
1577
|
1886
|
|
||||||||
|
Loaned
|
1406
|
2235
|
2377
|
1524
|
2746
|
|
||||||||
|
TOTAL
|
2019
|
3123
|
3305
|
3101
|
4632
|
|
||||||||
The fall semester began with a rush and this did not seem to ease up until late October. A renovated McMullen Hall was opened for classes, but not all of the final work was done. There were no writing surfaces in the classrooms and this resulted in a rush purchase of overhead projectors so faculty could have something to write on even though it had to be projected onto the walls. Whiteboards were eventually installed. Televisions on carts were borrowed from other buildings in order to offer classroom television service. Wall brackets were later installed and television/vcr units were installed in all the general classrooms of the building. By the end of October, McMullen hall setup was completed and service returned to normal.
As was the case last year, more and more media production was done in
faculty and staff offices on computers and fewer requests are now made
of Media Services for outright production. Now requests are more for advice.
Wall mounted television/vcr units have been installed in two additional
classrooms in Lewis Hall. This will make it much easier for faculty to
use video in that building. In addition, a video projection unit has been
installed in the Modern Languages Classroom of McMullen Hall.
1997-1998 OKEEFE LIBRARY
STAFF
| Title
|
Name | Start Date | End Date |
| Director | John H. Pollitz
|
6-16-97 | |
| Associate Director for Public Services | Marylaine Block
|
9-15-77 | |
| Reference and Systems Librarian | Nanette Miller
|
10-4-96 | |
| Reference Librarian | Patricia Kranovich
|
7-5-96 | |
| Evening Reference Librarian | Stella Herzig | 1-3-94
|
|
| Head of Technical Services | Jennifer Davis | 1-4-93 | |
| Head of Media Services | Harold Krubsack
|
4-6-86 | |
| Administrative Assistant to Director (1-15-96) | Mary Kathryn (Kathy) Byers
|
1-4-93 | |
| Administrative Assistant for Acquisitions (1-3-96) | Nancy Johnson-Van Hecke | 3-7-84 | |
| Administrative Assistant for Circulation Services (4-18-93) | Carol Ann Chouteau | 1-18-88 | |
| Evening Circulation Supervisor | David Buffington
|
1-31-94 | 5-28-98 |
| Evening Circulation Supervisor | Sue Baumbach | 6-15-98 | |
| Library Technical Assistants Cataloging | Susan Green | 8-21-95 | |
| Eliza Green | 3-4-96 | ||
| Connie Schroeder | 6-1-97 | ||
| Library Technical Assistant Interlibrary Loan | Kathleen (Katie) Dobbeleare | 7-8-96 |
During the day we closed the library for our inventory the entire staff viewed a videotape of a teleconference about library customer service titled "How may I help You?"
Susan Baumbach-- Secretarial Degree from Skills Business Training
Center. With this degree, she has eight years of experience in the field.
She has volunteered for the OKeefe Library approximately one year helping
in the Special Collections Area as well as the Technical Services Department.
Marylaine Block-- MLS, 1977 University of Iowa; MA American Civilization,
1968 University of Iowa. Began as reference librarian at SAU in 1977, being
promoted to Associate Director in 1979; initiated Library's formal bibliographic
instruction program; reviews books for Library Journal; writes internet
weekly column, My Words Worth, originally for the London Mall Magazine,
now located at QC Online; created and maintains WWW "Best Information on
the Net" (BIOTN) and a site on all things book-related, BookBytes. Also
writes a column for Fox News Online called Observing US (that title being
the result of brainstorming between Marylaine, Pat and Nancy).
Kathy Byers--BA Accounting, 1995, St. Ambrose University. Twenty
years experience in management and bookkeeping responsibilities for family
owned business. Worked for 3½ years in Technical Services Department
of this library prior to becoming administrative assistant to the library
director. Member, Board of Directors - Illowa Chapter of the Institute
of Management Accountants, Treasurer 97-98 and 98-99.
David Buffington--AA English, 1991 Scott Community College. Worked
for Davenport Public Library for seven and one-half years in children's
library, circulation, and technical services, as well as having experience
in retail merchandising. Has been at SAU since January 1994, becoming Evening
Circulation Supervisor in July 1995. Resigned May 1998.
Carol Anne Chouteau--BM Vocal Performance, 1982 St. Ambrose University.
Experience in all aspects of library work progressing from page (Davenport
P.L.) to circulation supervisor (SAU). Also worked at University of Missouri
Kansas City, (general library) in Acquisitions and Serials/Continuations,
and Midwest Research Institute Science and Technology Library overseeing
the Barstow Library (economics department).
Jennifer Davis--MS in Library Science, 1990 Florida State University.
From 1974 worked in research and statistics for various criminal justice
agencies and the Division of Tourism for the state of Florida before joining
SAU in 1993. Member - American Library Association, Beta Phi Mu.
Kathleen Dobbeleare--Black Hawk College LTA and computer management
courses. Held circulation services positions at Black Hawk College and
Rock Island Public Library. Member Phi Theta Kappa.
Eliza Gillies--BA English, 1973 Macalester College. Additional
graduate hours in Library Science at the University of Iowa. Experience
in educational advising and transcript evaluation at post-secondary institutions.
Susan Green--Board of Governors Degree, 1992 Western Illinois
University. Six years at DeWitt Public Library as library clerk and children's
librarian.
Stella Herzig--MLS, 1985 Kent State University. Ten years of
experience in libraries including five years as reference librarian at
Santa Barbara Public Library, California. Has been at SAU since January
1994.
Nancy Johnson-Van Hecke--BA English, 1973 Augustana College.
Has progressed from Library Technical Assistant in cataloging to Administrative
Assistant in Acquisitions. Has also worked occasionally as backup in Circulation
and Reference. Prior to joining the SAU library staff, job experiences
included restaurant management and social services for abused children.
Nanette Miller--MLS, 1995 University of Illinois Urbana Champaign.
BA, 1994 Classical Languages, Kenyon College. Graduate study focused on
computer automation and reference services. Three years experience working
as assistant in several aspects of academic library settings, including
circulation and document delivery. Created and maintains the library homepage.
Patricia Kranovich--MLS 1980, University of Iowa. Held Reference
Positions at Cedar Rapids Public Library, Minnesota Valley Regional Library
and Wartburg College. Member - American Library Association.
Harold Krubsack--MS in Education Technology, 1969 University
of Wisconsin at Stout. Initially an instructor in media technology at U.
of Wisc.; then 10 years as director of learning resources at Southwest
Wisc. Technical Institute; moving to SAU in 1986 to coordinate the extensive
media resources available to faculty, students, and staff. Member, Association
of Education Communications Technology, Iowa Educational Media Association.
John Pollitz--MLS, 1990 University of Iowa. MA/History 1978 University
of Denver. Began his career as a reference librarian at Augustana College
in Rock Island, Illinois. Was promoted to assistant director, automated
services in 1992. Served as interim director at Monmouth College, Monmouth,
Illinois during the 1994-1995 academic year. While at Augustana served
as project director for an LSCA Title III grant-sponsored program that
digitized local historical documents and photographs about the Quad Cities.
The digitized material was then placed on the World Wide Web for use in
elementary and high school classrooms. Began as library director of OKeefe
Library in June 1997.
Connie Schroeder--Secretarial degree from Eastern Iowa Community
College, 1969; eight years in Bettendorf elementary school library and
most recently one year in the SAU Records & Registration Office before
coming to the library in June, 1997.