Dear

The following information is provided to you in our efforts to respond carefully to inquiries concerning items in the O'Keefe Library collection.

A policy has been established which allows for a written explanation of concern over content or inclusion of an item of material in our collection. The first step for you to take is to fill out the enclosed form completely and return it to the Library Director.

The report will be submitted to the person or committee that selected the item for evaluation of the original reasons for purchase.

Your objection will be considered in terms of the library's materials selection statements, the principles of the Library Bill of Rights, and the opinions of the various reviewing sources used in the materials selection process.

A letter will be sent to you providing answers to your specific questions and reporting the decision of the committee concerning the disposition of the item in question.

We trust that questions will have been answered satisfactorily. If, however, that is not the case, you may contact the Library Director and request further discussion of the item in question.

The library staff is always interested in hearing from constituents and welcomes the opportunity to discuss our selection policies, procedures and services offered to users.

I thank you for your interest in the materials collection of the O'Keefe Library of St. Ambrose University.

Sincerely,

John Pollitz,
Director

Thank you for your generous gift of (insert titles or description of gift) which you gave to our library on (insert date). Our students and faculty are always in need of new sources of information. Gifts such as yours will help us respond to that need.

It is the policy of O'Keefe Library to accept and acknowledge all gifts, thus providing evidence that the gift was indeed given and the donor received no benefits from St. Ambrose University consideration of the gift. This policy allows the library to use materials appropriately while allowing the donor to take tax credit at a rate acceptable to the individual. The item(s) you donated is/are in processing.

Thank you again for your donation. We appreciate your thoughtfulness in remembering St. Ambrose University's library.

Sincerely,

John Pollitz
Director

The undersigned, being the
_________________________________________________________________________________________
(Owner and author, Executor/Administratoror Heir)
hereby give, deliver and transfer to St. Ambrose University, O'Keefe Library the following paper of
____________________________________ to wit:

to be used by said library as a part of its historic collections, exhibitions, and reference for historians, students and faculty, for research and study, with the right to quote there from, comment thereon and publish all or parts of the same. Said library is granted the title thereto and shall have the right to determine what use shall be made of said papers and to return/destroy any of the same found to be non-usable for any of said purposes.